By Rachael Mahoney, Chief Strategist, Bulk Exchange

Everyone Has “Their Guy” But Is It Still Enough?

Ask any experienced estimator or planner you meet, and they’ll proudly swear they know every facility in their market. They’ve got their guy saved on speed dial, a trusted friend they can call for the “real” price, you know, the one reserved just for them because of years of mutual loyalty, help on late-night disasters, and (of course) rounds of golf and a few lively industry parties.

After decades of partnership, more than a few white-knuckle jobs where everything that could go wrong did, and the kind of relationships only this industry can foster, it would seem obvious you’re always getting the best deal and outcome… right?

We are in an industry where, for centuries, special relationships have been the secret sauce, the key to driving better margins, faster timelines, and fewer headaches. And they will absolutely continue to matter.

But…and this is a big but…compelling new tools and data are showing that sourcing materials and disposal services based only on relationships often leaves serious options, opportunities, and margin sitting on the table.

Especially now, as the industry is evolving at a pace that demands decisions rooted in analytics, not just vibes.

Why the Game is Changing: 4 Big Shifts You Can’t Ignore

1. The Great Retirement Is Coming

Over 70% of the gatekeepers of these valuable relationships are expected to retire in the next 5–7 years (according to construction industry workforce studies). The next generation of builders are digital natives who are growing up shopping and sourcing everything through technology. Handshakes and friendships will always matter, but they’ll be supplemented (and often outpaced) by smarter digital strategies.

2. Materials Are More Complex Than Ever

Sustainability initiatives, evolving material performance standards, and the rise of specialty mixes and engineered solutions mean material selection isn’t just about price or proximity anymore. It’s about understanding availability, environmental impact, and lifecycle performance, all of which require dynamic planning and immediate access to the right data.

3. Weight and Distance Now Matter Even More

When material scarcity hits during natural or manmade disasters, and trucking shortages persist, proximity becomes more than a nice-to-have, it becomes the deciding factor between profit and loss. Delivery logistics are now as critical as material pricing itself to achieving a successful project outcome.

4. Competition is Getting Fiercer (and Less Local)

As the market contracts and consolidates, every bid counts more. You’ll see more non-local competition, and new entrants won’t need the “good ol’ boy” network to lean on. Relationships will still help, but they won’t be the silver bullet they once were.

The Good News: The Well-Prepared Will Win

This isn’t a time to panic.

This is a time to prepare, to lean in, and to capture opportunity while many others freeze or try and wait it out.

Yes, we have been burned before by tech solutions that over-promise and under-deliver. Our industry knows firsthand how “solutions” that don’t understand the realities of heavy civil construction usually fail and fast.

But here’s the thing:

Entrepreneurship and innovation are made stronger by constructive failures. Every lesson from what didn’t work has paved the way for the solutions that now can, especially for those that pay attention and are willing to adjust.

What We’ve Learned and How We Built Bulk Exchange Differently

1. Deep Industry Expertise First

It starts at the top with our founder, Paul Foley, who’s spent his career, 30 years and across three continents, in heavy civil construction. From who we hire, to our loyal investors, we are deep on industry experience.

This industry isn’t just something we serve; it’s part of who we are. That experience ensures we build technology that respects construction’s unique DNA, using tools to enhance, not replace, the roots and relationships that built it.

2. Start Small, Solve Real Problems, Then Grow

Sure, construction is a multi-trillion-dollar industry. The temptation to “go big” immediately is real and it’s why so many ConTech startup’s fail.

We chose a different path:

Start with a specific, painful, solvable problem (material and disposal sourcing), nail it, and then scale thoughtfully from there.

3. Embrace the “We, Not Me” Mindset

Like our customers, collaboration is a core value at Bulk Exchange.

No one moves mountains (literally) or mega-projects alone.

We see ourselves as a true partner, working alongside the industry, not over it.

4. Prioritize Trust and Neutrality

Middlemen and brokers often thrive on secrecy.

We don’t.

Bulk Exchange is neutral, ALWAYS, and for good reason.

We exist to connect supply and demand transparently and level the playing field for everyone.

The Moral of the Story

Honor the roots. Respect the relationships. But embrace the tools that will future-proof your business.

The companies that will dominate this next era of construction won’t be the ones who cling stubbornly to old ways. They’ll be the ones who blend legacy with innovation, who recognize that a handshake and a smart sourcing platform aren’t enemies, they’re allies.

Because getting the best local supplier or disposal option today isn’t about who you know. It’s about what you know, and how fast you can act on it.

By Rachael Mahoney, Chief Strategy Officer at Bulk Exchange

We’ve all seen the signs: Buy Local.
It’s in shop windows. Plastered on billboards. Preached by every chamber of commerce, economic development office, and tourism campaign from New York to New Zealand. We use it to market everything from farm-fresh eggs to five-star resorts—and it works. Studies have shown that buying local keeps up to 68% more money in the local economy, fosters community resilience, and reduces environmental impact.

But in commercial and heavy civil construction, “buy local” has a very different, and far more literal meaning.

Because in this world, local isn’t about zip codes. It’s about tonnage, travel time, and trust.
It’s about sourcing 20,000 tons of rock from 10 miles away instead of 60. It’s about knowing which landfill will take concrete but not clay. And it’s about understanding the hyperlocal logistics that can make or break a job.

In our industry, local knowledge is everything.

The True Cost of Not Sourcing Locally

If you work in construction, you already know this: transportation is often the biggest cost driver in your bulk materials budget. Not the material itself. Not labor. Hauling.

Moving 15,000 tons of base rock just 25 miles instead of 50 can mean the difference between profit and red ink.

According to Bulk Exchange platform data:

• Transport costs can account for 60–80% of the total delivered cost of bulk materials
• Every additional 10 miles of haul distance can add $1–$3/ton to the final price
• Over the course of a large job, that can mean hundreds of thousands of dollars lost

And that’s just the financial cost. There’s also the human cost.

“We had drivers sitting in traffic for over an hour because of local delivery restrictions. We missed the pour window, and it put us behind three days,” one project manager in Los Angeles told us. “If we’d sourced 10 miles closer, we’d have finished early.”

These inefficiencies impact worker morale, job site momentum, and project timelines, especially when margins are earned on the completed job, not the hours spent getting materials to it.

Buying Local Isn’t Easy in Heavy Civil—But It Should Be

Here’s the catch: while every contractor wants to source locally, it’s not always easy, especially when you’re working outside your home market or scaling into new regions.

It takes deep, local knowledge to know:

• Who actually has the material you need
• If you can rely on their reputation
• What their gate rates and specs are
• When they’re open and how much capacity they have
• Whether their permits, restrictions, or truck routes fit your timeline

Most of that information isn’t online. And when it is, it’s scattered across outdated websites, voicemail boxes, and personal networks built over decades.

And that’s where things get risky.

The lack of transparency creates fertile ground for brokers or bad actors to take advantage—marking up rates, withholding information, or intentionally slowing down communication to control the transaction.

In many cases, contractors are forced to rely on intermediaries simply because they don’t have direct access to local knowledge. What should be a straightforward material order turns into a game of telephone, with every hop along the chain adding cost, delay, or uncertainty.

When information isn’t accessible, efficiency takes a backseat to gatekeeping.
And that doesn’t just affect pricing, it undermines scheduling, job planning, and margin in ways that are hard to measure but deeply felt.

“I’ve seen brokers tack on $5–10 per ton just because they knew we were out of market and up against a deadline,” one estimator told us. “By the time you find out, it’s too late—you’ve already bid or booked trucks.”

For too long, local sourcing has been gatekept by geography and opacity. If you weren’t from the area, you didn’t have the intel—and that meant higher risk, higher costs, and higher friction.

“Sourcing Like a Local”: The New Competitive Advantage

This is where technology becomes essential. At Bulk Exchange, we’re not just building a platform, we’re building a way to make local knowledge accessible anywhere.

Our marketplace gives contractors the power to:

• Search by material, location, and availability in real time
• Compare gate rates, capacity, specs, and distance in one place
• Directly connect with site contacts, bypassing gatekeepers
• List or match excess materials nearby, enabling reuse and reducing waste

“We sourced both import and export sites within 48 hours using Bulk Exchange. One was five miles from the site—we had no idea it was there,” said a senior estimator from a regional contractor in Texas. “That match saved us over $30K on the first phase alone.”

When you source like a local, you reduce risk, improve margins, and gain flexibility. You make smarter routing decisions. You build stronger subcontractor relationships. You eliminate painful surprises. And, perhaps most importantly, you create space to expand without the usual growing pains of entering new markets.

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The Environmental Impact of Local Sourcing

In an industry facing increasing scrutiny and regulation on carbon emissions, local sourcing also has a huge role to play in sustainability.

Every extra mile traveled by a heavy-duty truck means more:

• Diesel consumption
• Traffic congestion
• Carbon emissions

And as we begin integrating newer, more sustainable materials—from low-carbon concrete mixes to recycled aggregates—the logistics become even more time and distance sensitive. These materials often have shorter working windows or specific storage conditions, making precise planning essential.

“You can’t use low-carbon concrete if it’s been sitting in a drum for two hours in summer heat,” one project engineer told us. “Local sourcing isn’t just cheaper. It’s necessary if we want to hit our sustainability targets.”

According to Bulk Exchange estimates, local sourcing can reduce material-related emissions by 25–40%, depending on haul distance and vehicle type.

The Future of Construction Is Local + Digital

“Buy local” is no longer just a slogan…it’s a strategic imperative for construction. But it’s time we expand what that really means.

It’s not just about supporting local suppliers (though that’s important). It’s about empowering contractors—wherever they are—to access local knowledge, make smarter sourcing decisions, and complete jobs with fewer delays, lower costs, and less environmental impact.

And the only way to do that at scale is with technology, and the willingness to adopt it.

Bulk Exchange is unlocking the ability to “source like a local” on every job, whether you’re in your home market or hundreds of miles away. That changes everything.

It de-risks expansion, improves margins, supports sustainability, and reduces friction for everyone, from planners and estimators to drivers and crews.

Ready to source like a local, no matter where you build?

📍 Visit BulkExchange.com to search, list, and match bulk materials in your region or beyond.

By Rachael Mahoney, Chief Strategy Officer at Bulk Exchange

We live in a world where we can get a refrigerator delivered tomorrow with the tap of a finger. We can order shoes, sushi, or dog food and track it to our door in real time. Marketplaces have completely reshaped how we buy, sell, and connect.

But if you're an estimator trying to find 15,000 tons of fill or a disposal site for a few thousand cubic yards of contaminated soil?

You're still relying on Google. Maybe a spreadsheet. Probably a few cold calls. And a whole lot of waiting.

It’s wild, isn’t it? In one of the most essential and material-intensive industries on the planet, we’re still using tools that were never designed for us. And it's not just inconvenient—it’s costing us in time, money, and talent.

The Time Sink No One Talks About

Every sourcing professional I know are wildly skilled problem solvers with engineering minds and decades of collective experience. But ask any of them how much of their day is spent just trying to source or dispose of materials for a bid or project, and you’ll get the same eye roll.

“I spend about a third of my day just trying to track people down,” one estimator recently told us. “It’s all Google searches, phone tag, and out-of-date info. It’s incredibly inefficient.”

According to research from Dodge Leads and LetsBuild, it’s not uncommon for planners and estimators to spend 30–40% of their time on this one task alone. That’s 14 to 16 hours a week chasing down answers to questions that should take minutes:

• Who has the material I need?
• Can they deliver?
• What are their gate rates?
• Do they have capacity?
• Who’s the actual person to talk to?

This is one of the most foundational pieces of project planning, and yet it remains one of the least supported by technology.

Heavy Civil Construction: A Critical Industry, Missing a Critical Tool

Heavy civil construction builds the systems our entire world runs on—transportation, water, energy, public works. We are literally moving earth to make progress. But our sourcing workflows are stuck in the past.

"We're using million-dollar equipment, managing hundred-million-dollar projects, and still relying on fax machines and cold calls to move dirt." — Project Executive, Bay Area

Every other major industry has modernized its supply chain. Why haven’t we?

The truth is: we haven’t had a centralized marketplace—until now.

Introducing Bulk Exchange: A Marketplace Built for Us

That’s why we built Bulk Exchange—the first and only digital marketplace designed specifically for bulk materials in heavy civil construction.

This isn’t a directory. It’s a living, breathing, searchable ecosystem where suppliers, disposers, and contractors can:

• Search real-time inventory and gate rates
  
• Find nearby import/export matches
  
• Check site capacity and material specs
  
• Communicate directly with site contacts—no middlemen

It’s the platform our industry deserves: simple, transparent, cost-effective, and built for the realities of civil work. One that saves time, trims costs, and opens the door to a more sustainable, circular economy for construction materials.

How the Old Way Hurts Our Future

If the time suck wasn’t enough, there’s another side to this story: talent.

We’re in the middle of a historic labor shortage. According to the AGC, over 85% of construction firms are struggling to find qualified workers, and the younger generation isn’t exactly lining up to take their place.

Why?

Because we’re asking digital natives to work in analog environments. And frankly, they want no part of it.

“It’s not that I don’t want to work in construction,” a recent construction management grad told us. “It’s that I don’t want to work somewhere that still uses fax machines.”

Our reliance on outdated workflows doesn’t just create inefficiencies, it actively repels the next generation of talent. New grads are used to intuitive, data-driven platforms in every aspect of life. Expecting them to spend half their day chasing gate rates over the phone isn't just inefficient, it's a dealbreaker.

Circular Construction Starts with Visibility

We talk a lot about sustainability in this industry but you can’t optimize what you can’t see.

Without a centralized platform, we’re missing daily opportunities to reuse materials, cut haul distances, and keep resources in motion instead of in landfills. According to our white paper, over 70% of excess spoils are wasted or hauled long distances simply because contractors didn’t have visibility into nearby reuse options.

Bulk Exchange changes that. We’ve seen contractors:

• Cut sourcing time by 60%
  
  
• Avoid 4+ hours of haul time per load

• Save tens of thousands of dollars by matching with local suppliers or disposers in a single click
  

And those aren’t just wins for the bottom line—they’re wins for the planet, too.

It’s Time to Stop Making Phone Calls for Rock

This isn’t just about saving time…it’s about moving the industry forward.

Let’s give our people the tools they need to work smarter. Let’s make it easier to do the right thing, whether that’s reusing materials, shortening hauls, or just getting a job priced faster.

Let’s stop wasting world-class talent on low-value admin work, and start giving them back their time.

At Bulk Exchange, we’re not just building a platform—we’re building a better way to work.

‍Ready to stop wasting time and start sourcing smarter?

🌐 Visit BulkExchange.com and join the platform that’s transforming how the industry moves materials.